Bid to Host ETD 2019, the 22nd International Symposium on Electronic Theses and Dissertations

posted Jun 23, 2017, 12:37 PM by NDLTD Admin

The NDLTD Conference Standing Committee is now accepting bids to host the 22nd 
International Symposium on Electronic Theses and Dissertations, ETD 2019. Hosting this prestigious international conference is a unique prospect since it also brings value to the hosting institution. As a host, the institution gains recognition as a thought leader in the areas of scholarly communication and digital pedagogy. In addition, the institution will share highlights of its scholarly accomplishments with conference delegates who come from well-known campuses from around the world. The conference also provides hosts with the opportunity to promote the most up-to- date scholarly practices to its own community of students and scholars and to identify partners across campus who are practicing digital pedagogy and who are proponents of scholarly communication.

Please submit your bid by e-mail to Ramesh C Gaur (rcgaur66@gmail.com), NDLTD Conference Standing Committee-Chair, on or before May 31, 2018. Bids will be reviewed by the NDLTD Conference Standing Committee and a recommendation will be presented to the Board at its next meeting. You will be notified shortly after the meeting as to whether or not your bid was successful.

The last symposium was held in Lille, France (ETD 2016). ETD 2017 will be held in Washington DC, USA During August 7-9, 2017. Some previous symposia were held in New Delhi, India (ETD 2015), Leicester, UK (ETD 2014), Hong Kong (ETD 2013); Lima, Peru (ETD 2012); Cape Town, South Africa (ETD 2011); Austin, Texas, USA (ETD 2010); Pittsburgh, Pennsylvania, USA (ETD 2009); Aberdeen, Scotland (ETD 2008); Uppsala, Sweden (ETD 2007) Quebec City, Canada (ETD 2006), Sydney Australia (ETD 2005); Lexington, Kentucky, USA (ETD 2004), and Berlin, Germany (ETD 2003).The first meeting was held in Memphis, Tennessee, USA, in June 1998. ETD 2018 will be held at National Central Library, Taiwan during September 26-28, 2018.

Please note that should your institution be chosen to host ETD 2019 you will have the full support and help of the NDLTD Conference Standing Committee in preparing for the symposium. The conference planning handbook will also be available to the Local Organizing Committee. Potential bidders are encouraged to contact Ramesh C Gaur, Chair or any other member of the Conference Standing Committee early in the process of preparing their bid to express interest and receive guidance.

The following information should be included in your institution’s bid:
  • Rationale for hosting the conference
  • Your institution's involvement in ETD’s, past, present and future
  • The inclusion of a suggested conference theme and related sub-themes is not essential but will strengthen your bid.
  • Dates: Please include proposed conference dates and explain your choice. Please also indicate if dates are flexible.
  • Venue:
    • Geographic location and travel: how to get there
    • Detailed information on conference facilities, i.e., number and size of conference room
    • Availability of Internet access in conference rooms
  • Conference organization:
    • Level of logistical and financial support from host institution
    • Detailed information on conference support personnel
    • Detailed information on technical support personnel
    • Distribution of responsibility for conference organization
    • Capacity to record some/all of the conference on video (optional)
    • Committed sponsors, if any, and level of expected funding, if known
    • Capacity to record some/all of the conference on video
  • Accommodations: Type and cost
  • Access to conference venue
  • Proposed Social Activities
  • Tourist information, including nearby restaurants, local attractions
Bidders are encouraged to attend ETD 2017 in Washington DC, August 7-9, 2017 and ETD 2018 in Taiwan, September 26-28, 2018. Your participation can help in gathering more information about the organization of the symposium.

Register for ETD 2017 Now! Early Bird Rates!

posted Apr 25, 2017, 12:56 PM by NDLTD Admin   [ updated Jun 2, 2017, 3:07 PM ]

ETD 2017 LogoRegistration is now open for the ETD 2017 Symposium. The Early-bird rate is only $99 (developing nations) or $199 for the rest of the world (available through July 1st) and the hotel conference rate is $179 per night (includes breakfast). Complete registration information is available online.

ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C. ETD conferences are an excellent educational opportunity for ETD professionals from graduate schools, libraries, academic computing and others who work with ETDs, graduate students and scholarly communications. View our Conference Invitation Webpage for program details.

Educopia Releases ETD+ Toolkit

posted Apr 10, 2017, 2:13 PM by NDLTD Admin

Educopia Logo
The ETD+ Toolkit (https://educopia.org/publications/etdplustoolkit) is an approach to improving student and faculty research output management. Focusing on the Electronic Thesis and Dissertation (ETD) as a mile-marker in a student’s research trajectory, it provides in-time advice to students and faculty about avoiding common digital loss scenarios for the ETD and all of its affiliated files.

The ETD+ Toolkit provides free introductory training resources on crucial data curation and digital longevity techniques. It has been designed as a training series to help students and faculty identify and offset risks and threats to their digital research footprints.

About the Toolkit
The ETD+ Toolkit is the result of a project funded by the Institute of Library and Museum Services. Educopia Institute led the creation of the Toolkit in partnership with the NDLTD, ProQuest, bepress, and 12 U.S. research libraries.

What it is: 
An open set of six modules and evaluation instruments that prepare students to create, store, and maintain their research outputs on durable devices and in durable formats. Each is designed to stand alone; they may also be used as a series. 

What each module includes: 
Each module includes Learning Objectives, a one-page Handout, a Guidance Brief, a Slideshow with full presenter notes, and an evaluation Survey. Each module is released under a CC-BY license and all elements are openly editable to make reuse as easy as possible.

Who it is for: 
Anyone may freely adopt and adapt this toolkit. We especially recommend its use by administrators, faculty, and librarians teaching students and by students seeking practical advice about digital content management.   

Give us feedback (Please)
Like the modules? Hate them? Think they’re unique? Redundant? Because these materials have been produced under a grant-funded project, we are requesting feedback that we can share with our funder and that we can use to improve the Toolkit. Please help us to refine the workshops and report back to our funder about how and where they are being used. Contact katherine@educopia.org and sam@educopia.org.

Submit NDLTD Award Nominations by May 31st!

posted Feb 9, 2017, 11:12 AM by NDLTD Admin

ETD 2017 Logo
NDLTD is pleased to announce the 2017 ETD Awards program.
We invite all NDLTD members to nominate individuals they feel deserve the recognition!

Deadline for Nominations: May 31st, 2017

The NDLTD's ETD Awards recognize and support innovative theses and dissertations and leadership within the ETD community. These awards are presented each year at the annual ETD Symposium.

The awards include several categories of appreciation:
  • The Innovative ETD Award supports student efforts to transform the genre of the dissertation through the use of innovative research data management techniques and software to create multimedia ETDs. 
  • The ETD Leadership Award recognizes individuals whose leadership and vision has helped raise awareness of the benefits of open access ETDs and whose efforts have improved graduate education and research through the use of technology.
The awards will be presented at ETD 2017 "Exploring Global Connections" the 20th International Symposium on Electronic Theses and Dissertations, Washington, DC August 7-9, 2017.

Award Category Information, Procedures and Requirements:

Innovative ETD Award

The intent of this award is to support current graduate students in the creation of innovative ETDs. We anticipate students will use the award to assist in the purchase of specialized software, computer equipment or other technical support  needed in the production or publication of their ETD. Nominations for this award should indicate how the award will support the application and integration of renderings, photos, data sets, software code or other multimedia objects in the student’s ETD.
  • A prospective thesis or dissertation may be nominated by a representative (e.g. administrator, faculty member or librarian) of an institution that is a member of the NDLTD.  
  • Each NDLTD member may submit up to 2 nominees. In addition, a student from a member organisation may submit a self-nomination.
  • The nomination should include their approved thesis proposal, along with a brief statement about how the work will use technology to enhance the presentation of the research in the forthcoming ETD. 
  • The resulting ETD must be distributed online as open access upon publication.
  • Students must provide an ORCID ID upon acceptance of the award. 
  • There may be up to three winners in this category. 
  • Each winner will receive $1,000* 
  • Winners are required to record a video acceptance message (approximately 2 - 3 minutes) that may be presented at the annual symposium’s awards ceremony and distributed online, or provide an acceptance message in writing (500 words or less). 
Nominations may be made through the following online form: http://goo.gl/forms/LfISsu5ccl

ETD Leadership Award

This is open to individuals whose leadership and vision has helped raise awareness of the benefits of ETDs and whose efforts have improved graduate education through the use of ETDs. Nominations should include details about the individual's ETD related activities and how the nominee's leadership has made significant advances in the area of ETDs at the local, regional, national or international levels.
  • The nominator or nominator’s institution must be affiliated as an NDLTD member. 
  • There may be up to two winners for this category. 
  • Each winner will receive international honorary recognition.
  • Each winner will receive up to $500 reimbursement to attend the annual symposium
  • Winners will also receive complimentary registration to the annual symposium in the year of award.
  • If a winner is not a member of the NDLTD or associated with an institution which is not a member of the NDLTD they will be eligible for a 1 year complimentary (personal or institutional) membership.
  • Winners are encouraged to do one of the following:
    • attend the annual symposium's award ceremony and present a 3-5 minute acceptance speech, or
    • record and submit a 3-5 minute video acceptance message to be presented at the annual symposium’s awards ceremony, or
    • provide a written 500 word or less acceptance message to be read at the annual symposium's awards ceremony.
Nominations may be made through the following online form: http://goo.gl/forms/cRz6T1mf5O

*I.R.S regulations require the NDLTD to report all award amounts distributed; citizens of the United States must provide a valid Social Security number to receive award distributions. Winners must agree to the conditions set forth in the eligibility requirements listed here and NDLTD policy. Winners must also agree to make acceptance/acknowledgments materials available to the NDLTD for the purpose of international promotions.  

For more information about the ETD Awards program contact James MacDonald, ETD Awards Committee Chair.

Apply Now for ETD2017 Travel Scholarships

posted Jan 15, 2017, 7:49 AM by NDLTD Admin

ETD2017 Logo
Applications are now being accepted for ETD2017 travel scholarships. Travel grants for delegates to attend the ETD annual symposium are an investment in ETDs worldwide. The application deadline is March 31, 2017. Complete information is available online at http://www.usetda.org/usetda-conferences/etd2017/travel-grants/.

ETD2017 Symposium Call for Proposals

posted Dec 21, 2016, 9:05 AM by NDLTD Admin   [ updated Dec 21, 2016, 9:11 AM ]

ETD2017 Logo
Proposals for papers. presentations, panel sessions and posters are invited for the ETD2017 Symposium to be held in Washington, DC August 7-9, 2017.

Deadline: Proposals should be submitted on or before February 28, 2017 to be considered.

About the Conference

ETD2017 will provide excellent educational opportunities for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), institutional repositories, graduate students and scholarly communications. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities as well as to provide useful and innovative resources, standards, and technology for the development and support of ETD programs.

Conference Theme

The conference theme "EXPLORING GLOBAL CONNECTIONS" focuses on the impact and implications of connecting scholars and research from across the country and around the world. We examine the present use and availability of ETDs and related initiatives while also exploring new and emerging ETD practices, needs, and influences. Presentation proposals should reflect one or more of the following three subtopics. Presenters are encouraged to use the examples under the subtopics as inspiration, but are not limited to these ideas and can expand upon them or generate new ones based on the subtopic themes.


ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C. The conference will be hosted by George Mason University with additional support from the Washington Research Library Consortium and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA).

Now Published! Guidance Briefs: Preserving and Curating ETD Research Data and Complex Digital Objects

posted Oct 3, 2016, 11:38 AM by NDLTD Admin   [ updated Oct 3, 2016, 11:48 AM ]

Educopia Institute Logo
The ETDplus project (https://educopia.org/research/grants/etdplus) has published a set of six Guidance Briefs about the curation and preservation of ETD research data and complex digital objects. 

These open documents are ready to be adopted and adapted for local use by universities/colleges to help students understand how to prepare, manage, and store the research files associated with their ETDs.

About the ETD Guidance Briefs

The Guidance Briefs are short (3-4 page) “how-to” oriented briefs designed to help ETD programs build and nurture supportive relationships with student researchers. These briefs are written for a student audience. They are designed to assist student researchers in understanding how their approaches to data and content management impact credibility, replicable research, and general long-term accessibility: knowledge and skills that will impact the health of their careers for years to come.

In addition to providing actionable, easy-to-follow advice about how to organize, store, and protect their research files, these Guidance Briefs help students recognize how their own content management practices will impact the credibility, replicability, and long-term accessibility of their findings. This knowledge and skills will impact the health of their careers for years to come.

Anyone can download, edit, and use the Guidance Briefs using the links on this page. A forthcoming workshop series featuring these Briefs and geared toward student audiences will also be available to ETD programs in early 2017.

Use the Guidance Briefs

Interested ETD stakeholders can download copies of the Guidance Briefs (as Word or RTF documents) at the following website, https://educopia.org/deliverables/etdplus-guidance-briefs. The Guidance Briefs cover the following topics:
  1. Copyright
  2. Data Structures
  3. File Formats
  4. Metadata
  5. Storage
  6. Version Control
We are releasing these Briefs as openly editable documents. We want institutions to use and reuse these in whatever ways work best for their local audiences. Each Brief includes generally applicable information about its topic, and also includes a “Local Practices” section that an institution should use to call attention to what’s happening on its own campus. 

If you have any further questions about the Guidance Briefs or about the ETDplus project, don't hesitate to reach out to us:


About the ETDplus Project
The ETDplus project is helping institutions ensure the longevity and availability of ETD research data and complex digital objects (e.g., software, multimedia files) that comprise an integral component of student theses and dissertations. The project is generously funded by the Institute of Museum and Library Services (IMLS) and led by the Educopia Institute, in collaboration with the NDLTD, HBCU Alliance, bepress, ProQuest, and the libraries of Carnegie Mellon, Indiana State, Morehouse, Oregon State, Penn State, Purdue, University of Louisville, University of Tennessee, the University of North Texas, and Virginia Tech.

Announcement: ETD 2017 Symposium – Exploring Global Connections

posted Sep 28, 2016, 3:43 PM by NDLTD Admin

ETD 2017 Logo
ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017 in Washington, D.C. The conference will be hosted by George Mason University with additional support from the Washington Research Library Consortium and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA).

ETD 2017 will provide excellent educational opportunities for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), institutional repositories, graduate students and scholarly communications. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities as well as to to provide useful and innovative resources, standards, and technology for the development and support of ETD programs.

Complete conference information is available online at http://www.usetda.org/usetda-conferences/etd2017/.




Country Report: ETDs in France

posted Aug 23, 2016, 11:04 AM by NDLTD Admin

https://sites.google.com/a/ndltd.org/ndltd/_/rsrc/1374077741454/home/NDLTD_color.bmp?height=117&width=200



At the July 2016 NDLTD Board of Directors meeting in Lille,  Joachim Schöpfel, Director, The National Centre for the Reproduction of PhD Theses (France) presented the following Report on ETDs in France.


General situation

Like in 2015, the French Higher Education is still in transition. The national ETD infrastructure has been created in 2006 and is fully operational but not obligatory – in fact, each university decide when to abandon the former print workflow. In 2016, most universities have a mandatory ETD policy while other universities continue to accept print dissertations that are processed via the former centralized print and microform workflow, with the ANRT Lille as operating agent.

This situation will change. Since 2015, the Ministry of Higher Education and Research prepares a new decree on the doctorate degree. This decree has been published recently. It contains a section on the dissemination and preservation of doctoral dissertations, based on the actual ETD infrastructure with the two main public institutions ABES (network coordination, global system management, academic union catalogue SUDOC, portal Theses.fr) and CINES (long term preservation of ETDs). It prohibits the deposit of print copies after a final transitional period of two other years. This means that from 2018 on French universities will no longer accept print dissertations.

The responsibility for the ETD management is shared between academic libraries (deposit, metadata, conservation of a print copy) and the national agency ABES (union catalogue, dissertation portal, infrastructure maintenance and development) which manage also the link with the national IT center CINES for the digital archiving.

Legal situation

The same decree allows the secured dissemination of non-confidential ETDs through the Higher Education ILL network (but not outside), without formal authorization by the author. Yet, the decision is not taken yet how exactly this will work. Actually, a significant part of French ETDs are embargoed or restricted to on-campus access.

In spite of the opposition of the French Government (Ministry of Culture) the two chambers of the French parliament recently voted in favor of an exception for text and data mining of copyrighted materials for non-commercial research (as in the UK) but at the moment of writing this country report it is uncertain if and how this new exception will become part of the French Intellectual Property law.

At the same time, the parliament prepares a law on secondary exploitation of copyrighted publications, such as the Netherlands and Germany. But this will have no direct impact on dissertations.

Portal statistics (Theses.fr, 2 May 2016)

# of Records# of Institutions# of Records Viewed/mo.# Accessible for ViewingDigitization rate/month
388,692
(print and digital)
200 different universities and schools (estimated)N/A49,419
(online, partly with restricted access)
500-600 (uploads, 2013 and 2014)

HAL/TEL repository statistics

# of Records# of Institutions# of Records Viewed/mo.# Accessible for ViewingDigitization rate/month
 59,096200 different universities and schools (estimated)N/A All
500
(deposits, 2012-2014)

TEL on the national HAL repository is the most important ETD repository but not the only one, and it is not mandatory. One part of the deposits is due to self-archiving, another part comes from institutional workflows (via the STAR system).

Country Report: ETDs in India

posted Aug 4, 2016, 11:29 AM by NDLTD Admin

NDLTD Logo
At the July 2016 NDLTD Board of Directors meeting in Lille, Dr. Ramesh C.Gaur, the University Librarian, Jawaharlal Nehru University, presented the India ETD Report. Here are some highlights:
 
The Shodhganga@INFLIBNET Centre provides a platform for research students to deposit their Ph.D. theses and make them available to the entire scholarly community in open access.

Shodhganga e-Theses

No. of full text theses available:                             99,995
No. of synopses:                                                      3,485
No. of contributing Universities:                                 261
No. of University signed MoU with INFLIBNET:            280
No. of cataloguing record of Theses in Indcat:    265,881 
 
Anti-plagiarism support
INFLIBNET Centre provides anti-plagiarism tools URKUND to about 270 Universities in India.

Read more about University Grants Commission Policy regarding ETDs and Shodhganga repository in last year's India Country Report


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