Apply Now for ETD2017 Travel Scholarships

posted Jan 15, 2017, 7:49 AM by NDLTD Admin

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Applications are now being accepted for ETD2017 travel scholarships. Travel grants for delegates to attend the ETD annual symposium are an investment in ETDs worldwide. The application deadline is March 31, 2017. Complete information is available online at http://www.usetda.org/usetda-conferences/etd2017/travel-grants/.

ETD2017 Symposium Call for Proposals

posted Dec 21, 2016, 9:05 AM by NDLTD Admin   [ updated Dec 21, 2016, 9:11 AM ]

ETD2017 Logo
Proposals for papers. presentations, panel sessions and posters are invited for the ETD2017 Symposium to be held in Washington, DC August 7-9, 2017.

Deadline: Proposals should be submitted on or before February 28, 2017 to be considered.

About the Conference

ETD2017 will provide excellent educational opportunities for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), institutional repositories, graduate students and scholarly communications. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities as well as to provide useful and innovative resources, standards, and technology for the development and support of ETD programs.

Conference Theme

The conference theme "EXPLORING GLOBAL CONNECTIONS" focuses on the impact and implications of connecting scholars and research from across the country and around the world. We examine the present use and availability of ETDs and related initiatives while also exploring new and emerging ETD practices, needs, and influences. Presentation proposals should reflect one or more of the following three subtopics. Presenters are encouraged to use the examples under the subtopics as inspiration, but are not limited to these ideas and can expand upon them or generate new ones based on the subtopic themes.


ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017  at the Embassy Suites Hotel in Washington, D.C. The conference will be hosted by George Mason University with additional support from the Washington Research Library Consortium and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA).

Now Published! Guidance Briefs: Preserving and Curating ETD Research Data and Complex Digital Objects

posted Oct 3, 2016, 11:38 AM by NDLTD Admin   [ updated Oct 3, 2016, 11:48 AM ]

Educopia Institute Logo
The ETDplus project (https://educopia.org/research/grants/etdplus) has published a set of six Guidance Briefs about the curation and preservation of ETD research data and complex digital objects. 

These open documents are ready to be adopted and adapted for local use by universities/colleges to help students understand how to prepare, manage, and store the research files associated with their ETDs.

About the ETD Guidance Briefs

The Guidance Briefs are short (3-4 page) “how-to” oriented briefs designed to help ETD programs build and nurture supportive relationships with student researchers. These briefs are written for a student audience. They are designed to assist student researchers in understanding how their approaches to data and content management impact credibility, replicable research, and general long-term accessibility: knowledge and skills that will impact the health of their careers for years to come.

In addition to providing actionable, easy-to-follow advice about how to organize, store, and protect their research files, these Guidance Briefs help students recognize how their own content management practices will impact the credibility, replicability, and long-term accessibility of their findings. This knowledge and skills will impact the health of their careers for years to come.

Anyone can download, edit, and use the Guidance Briefs using the links on this page. A forthcoming workshop series featuring these Briefs and geared toward student audiences will also be available to ETD programs in early 2017.

Use the Guidance Briefs

Interested ETD stakeholders can download copies of the Guidance Briefs (as Word or RTF documents) at the following website, https://educopia.org/deliverables/etdplus-guidance-briefs. The Guidance Briefs cover the following topics:
  1. Copyright
  2. Data Structures
  3. File Formats
  4. Metadata
  5. Storage
  6. Version Control
We are releasing these Briefs as openly editable documents. We want institutions to use and reuse these in whatever ways work best for their local audiences. Each Brief includes generally applicable information about its topic, and also includes a “Local Practices” section that an institution should use to call attention to what’s happening on its own campus. 

If you have any further questions about the Guidance Briefs or about the ETDplus project, don't hesitate to reach out to us:


About the ETDplus Project
The ETDplus project is helping institutions ensure the longevity and availability of ETD research data and complex digital objects (e.g., software, multimedia files) that comprise an integral component of student theses and dissertations. The project is generously funded by the Institute of Museum and Library Services (IMLS) and led by the Educopia Institute, in collaboration with the NDLTD, HBCU Alliance, bepress, ProQuest, and the libraries of Carnegie Mellon, Indiana State, Morehouse, Oregon State, Penn State, Purdue, University of Louisville, University of Tennessee, the University of North Texas, and Virginia Tech.

Announcement: ETD 2017 Symposium – Exploring Global Connections

posted Sep 28, 2016, 3:43 PM by NDLTD Admin

ETD 2017 Logo
ETD2017, the 20th international symposium on electronic theses and dissertations will be held August 7 – 9, 2017 in Washington, D.C. The conference will be hosted by George Mason University with additional support from the Washington Research Library Consortium and co-organized by the Networked Digital Library of Theses and Dissertations (NDLTD) and the United States Electronic Thesis and Dissertation Association (USETDA).

ETD 2017 will provide excellent educational opportunities for professionals from graduate schools, libraries, academic computing and others who work with electronic theses and dissertations (ETDs), institutional repositories, graduate students and scholarly communications. Our goal is to offer relevant, practice-oriented content to support ETD productivity improvement, ETD professionals, advance ETD operations and encourage the formation of regional ETD associations and networking communities as well as to to provide useful and innovative resources, standards, and technology for the development and support of ETD programs.

Complete conference information is available online at http://www.usetda.org/usetda-conferences/etd2017/.




Country Report: ETDs in France

posted Aug 23, 2016, 11:04 AM by NDLTD Admin

https://sites.google.com/a/ndltd.org/ndltd/_/rsrc/1374077741454/home/NDLTD_color.bmp?height=117&width=200



At the July 2016 NDLTD Board of Directors meeting in Lille,  Joachim Schöpfel, Director, The National Centre for the Reproduction of PhD Theses (France) presented the following Report on ETDs in France.


General situation

Like in 2015, the French Higher Education is still in transition. The national ETD infrastructure has been created in 2006 and is fully operational but not obligatory – in fact, each university decide when to abandon the former print workflow. In 2016, most universities have a mandatory ETD policy while other universities continue to accept print dissertations that are processed via the former centralized print and microform workflow, with the ANRT Lille as operating agent.

This situation will change. Since 2015, the Ministry of Higher Education and Research prepares a new decree on the doctorate degree. This decree has been published recently. It contains a section on the dissemination and preservation of doctoral dissertations, based on the actual ETD infrastructure with the two main public institutions ABES (network coordination, global system management, academic union catalogue SUDOC, portal Theses.fr) and CINES (long term preservation of ETDs). It prohibits the deposit of print copies after a final transitional period of two other years. This means that from 2018 on French universities will no longer accept print dissertations.

The responsibility for the ETD management is shared between academic libraries (deposit, metadata, conservation of a print copy) and the national agency ABES (union catalogue, dissertation portal, infrastructure maintenance and development) which manage also the link with the national IT center CINES for the digital archiving.

Legal situation

The same decree allows the secured dissemination of non-confidential ETDs through the Higher Education ILL network (but not outside), without formal authorization by the author. Yet, the decision is not taken yet how exactly this will work. Actually, a significant part of French ETDs are embargoed or restricted to on-campus access.

In spite of the opposition of the French Government (Ministry of Culture) the two chambers of the French parliament recently voted in favor of an exception for text and data mining of copyrighted materials for non-commercial research (as in the UK) but at the moment of writing this country report it is uncertain if and how this new exception will become part of the French Intellectual Property law.

At the same time, the parliament prepares a law on secondary exploitation of copyrighted publications, such as the Netherlands and Germany. But this will have no direct impact on dissertations.

Portal statistics (Theses.fr, 2 May 2016)

# of Records# of Institutions# of Records Viewed/mo.# Accessible for ViewingDigitization rate/month
388,692
(print and digital)
200 different universities and schools (estimated)N/A49,419
(online, partly with restricted access)
500-600 (uploads, 2013 and 2014)

HAL/TEL repository statistics

# of Records# of Institutions# of Records Viewed/mo.# Accessible for ViewingDigitization rate/month
 59,096200 different universities and schools (estimated)N/A All
500
(deposits, 2012-2014)

TEL on the national HAL repository is the most important ETD repository but not the only one, and it is not mandatory. One part of the deposits is due to self-archiving, another part comes from institutional workflows (via the STAR system).

Country Report: ETDs in India

posted Aug 4, 2016, 11:29 AM by NDLTD Admin

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At the July 2016 NDLTD Board of Directors meeting in Lille, Dr. Ramesh C.Gaur, the University Librarian, Jawaharlal Nehru University, presented the India ETD Report. Here are some highlights:
 
The Shodhganga@INFLIBNET Centre provides a platform for research students to deposit their Ph.D. theses and make them available to the entire scholarly community in open access.

Shodhganga e-Theses

No. of full text theses available:                             99,995
No. of synopses:                                                      3,485
No. of contributing Universities:                                 261
No. of University signed MoU with INFLIBNET:            280
No. of cataloguing record of Theses in Indcat:    265,881 
 
Anti-plagiarism support
INFLIBNET Centre provides anti-plagiarism tools URKUND to about 270 Universities in India.

Read more about University Grants Commission Policy regarding ETDs and Shodhganga repository in last year's India Country Report


Country Report: ETDs in the UK

posted Aug 3, 2016, 4:28 PM by NDLTD Admin   [ updated Aug 3, 2016, 4:31 PM ]

NDLTD Logo
At the July 2016 NDLTD Board of Directors meeting in Lille, Sara GouldEThOS E-Theses Service Manager at The British Library, presented the UK country report:

Here are some UK ETD highlights for 2016:
 
EThOS (e-theses online service) http://ethos.bl.uk now contains 437,000 theses, around 90% of all UK theses. There are links to open access copies of the full texts for around 187,000. Most of the remaining 250,000 EThOS records can be ordered for digitisation on demand.

Proquest continues to offer thesis digitisation projects to UK research institutions, scanning theses at very good rates in return for permission to include them in Proquest subscription databases. Digitised copies are also returned to the institutions for adding to their open access repositories, and EThOS can also harvest the full works, so there are benefits to all concerned.
 
Open access mandates for publicly funded theses continues to be implemented gradually. EThOS data is included in the outputs reporting system Research Fish which is used by all public research funders – this makes it easy for people to report their thesis in their ResearchFish submission. An API is now being built to support this further.
 
Content mining, non-traditional doctoral theses, and ORCiD and DOI identifiers are other areas in which we’re making progress through various projects.

Bid to Host ETD 2018, the 21st International Symposium on Electronic Theses and Dissertations

posted Aug 2, 2016, 5:10 PM by NDLTD Admin

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The NDLTD Conference Standing Committee is now accepting bids to host the 21st 
International Symposium on Electronic Theses and Dissertations, ETD 2018. Hosting this prestigious international conference is a unique prospect since it also brings value to the hosting institution. As a host, the institution gains recognition as a thought leader in the areas of scholarly communication and digital pedagogy. In addition, the institution will share highlights of its scholarly accomplishments with conference delegates who come from well-known campuses from around the world. The conference also provides hosts with the opportunity to promote the most up-to- date scholarly practices to its own community of students and scholars and to identify partners across campus who are practicing digital pedagogy and who are proponents of scholarly communication.

Please submit your bid by e-mail to Ramesh C Gaur (rcgaur66@gmail.com), NDLTD Conference Standing Committee-Chair, on or before May 31, 2017. Bids will be reviewed by the NDLTD Conference Standing Committee and a recommendation will be presented to the Board at its next meeting. You will be notified shortly after the meeting as to whether or not your bid was successful.

The last symposium was held recently in Lille, France (ETD 2016). ETD 2017 will be held in Washington DC, USA in 2017. Some previous symposia were held in New Delhi, India (ETD 2015), Leicester, UK (ETD 2014), Hong Kong (ETD 2013); Lima, Peru (ETD 2012); Cape Town, South Africa (ETD 2011); Austin, Texas, USA (ETD 2010); Pittsburgh, Pennsylvania, USA (ETD 2009); Aberdeen, Scotland (ETD 2008); Uppsala, Sweden (ETD 2007) Quebec City, Canada (ETD 2006), Sydney Australia (ETD 2005); Lexington, Kentucky, USA (ETD 2004), and Berlin, Germany (ETD 2003). The first meeting was held in Memphis, Tennessee, USA, in June 1998.

Please note that should your institution be chosen to host ETD 2018 you will have the full support and help of the NDLTD Conference Standing Committee in preparing for the symposium. The conference planning handbook will also be available to the Local Organizing Committee. Potential bidders are encouraged to contact Ramesh C Gaur, Chair or any other member of the Conference Standing Committee early in the process of preparing their bid to express interest and receive guidance.

The following information should be included in your institution’s bid:
  • Rationale for hosting the conference
  • Your institution's involvement in ETD’s, past, present and future
  • The inclusion of a suggested conference theme and related sub-themes is not essential but will strengthen your bid.
  • Dates: Please include proposed conference dates and explain your choice. Please also indicate if dates are flexible.
  • Venue:
    • Geographic location and travel: how to get there
    • Detailed information on conference facilities, i.e., number and size of conference room
    • Availability of Internet access in conference rooms
  • Conference organization:
    • Level of logistical and financial support from host institution
    • Detailed information on conference support personnel
    • Detailed information on technical support personnel
    • Distribution of responsibility for conference organization
    • Capacity to record some/all of the conference on video (optional)
    • Committed sponsors, if any, and level of expected funding, if known
    • Capacity to record some/all of the conference on video
  • Accommodations: Type and cost
  • Access to conference venue
  • Proposed Social Activities
  • Tourist information, including nearby restaurants, local attractions
Bidders are encouraged to attend ETD 2017 in Washington DC, USA in 2017. Your participation can help in gathering more information about the organization of the symposium.

Preserving and Curating ETD Research Data and Complex Digital Objects, Curation Workbench Tool Available for Public Review and Use - (July 25 - September 19, 2016)

posted Jul 28, 2016, 11:42 AM by NDLTD Admin

The ETDplus project invites Electronic Theses and Dissertations (ETD) program staff, librarians, faculty advisors, and graduate students to participate in a public review of the Curation Workbench Tool for Preserving & Curating ETD Research Data & Complex Digital Objects. 

About the ETDplus Curation Workbench Tool

The Curation Workbench is a web based tool that is designed to assist students in preparing and packaging ETD supplementary materials for long-term preservation and access. The Curation Workbench includes configurable functions and features that integrate basic preservation actions such as virus scans, integrity checks, file format identification and validation, personally identifiable information scans, and metadata and versioning support into a simple data upload and review workflow. The tool also packages uploaded data and metadata as Bags that users can download and ingest into an array of repository and storage environments. 

The development of the Curation Workbench tool has been led by the Digital Library Development Team from Virginia Tech University in collaboration with the Educopia Institute. 

Review (and Use!) the Curation Workbench Tool

Interested ETD stakeholders can test a demonstration version of the Curation Workbench at the following website: http://etdplusdemo.educopia.org/

To test and use the tool you will first need to create an account by selecting “sign up” and then entering an email and password. This account will only be functional for the duration of the review phase of the Curation Workbench tool (until September 2016). The maximum size for uploaded files is 200 MB and no more than 100 files can be uploaded at one time during the review phase. 

We are releasing the Curation Workbench--both during this initial public review phase and after it is refined--as open source software. We want institutions to use, integrate, and implement this tool in whatever way works for their local audiences. 

We invite you to help us refine the Curation Workbench tool by drawing our project team’s attention to any features or functions that need to be modified, revised, broadened, or narrowed. Please send us an email with your suggestions at the addresses below by or before September 19, 2016. We plan to integrate the community’s feedback before formally releasing the tool on GitHub later this summer. 

We will gladly accept feedback between July 25 and September 19, 2016. 

If you have any further questions about the Curation Workbench or about the ETDplus project, don't hesitate to reach out to us:

Katherine Skinner, Principal Investigator (katherine@educopia.org)
Sam Meister, Co-Principal Investigator (sam@educopia.org)
Courtney Vukasinovic, Administrative Coordinator (courtney@educopia.org)

About the ETDplus Project

The project is generously funded by the Institute of Museum and Library Services (IMLS) and led by the Educopia Institute, in collaboration with the NDLTD, HBCU Alliance, bepress, ProQuest, and the libraries of Carnegie Mellon, Indiana State, Morehouse, Oregon State, Penn State, Purdue, University of Louisville, University of Tennessee, the University of North Texas, and Virginia Tech.

Project Advisory Group

Dr. Tyler Walters (Dean of Libraries, Virginia Tech)
Michael Witt (Purdue University, Interdisciplinary Research Librarian)
Christopher “Cal” Lee (University of North Carolina-Chapel Hill, Associate Professor, University of North Carolina School of Information and Library Science)
Gail McMillan (Virginia Tech, Director of Digital Research & Scholarship Services)
Kathleen Shearer (Confederation of Open Access Research, Executive Director)
Dwayne K. Buttler (University of Louisville, Evelyn J. Schneider Endowed Chair for Scholarly Communication)
Amy Jo Barton (Purdue University Libraries, Metadata Specialist)

Project Steering Committee

Dr. Martin Halbert (UNT, Dean of Libraries and Associate Professor)
Holly Mercer (University of Tennessee, Knoxville Libraries, Associate Dean for Scholarly Communication and Research Services)
Chris Eaker (University of Tennessee, Knoxville Libraries, Data Curation Librarian)
Carly Dearborn (Purdue University Libraries, Digital Preservation & Electronic Records Archivist)
Gabrielle Michalek (Carnegie Mellon University, Head of Archives & Digital Library Initiatives)
Michael Boock (Oregon State University, Head of Center for Digital Scholarship and Services)
Mike Furlough (Penn State University, Associate Dean for Research & Scholarly Communications)
Austin McClean (ProQuest, Director of Scholarly Communication and Dissertation Publishing)
Eli Windchey (Bepress, Vice President of Consulting Services)
Joe Swanson, Jr. (Morehouse College, Director of Morehouse School of Medicine Library)
Zhiwu Xie (University Libraries Virginia Tech, Associate Professor & Technology Development Librarian)
Rachel Howard (University of Louisville, Digital Initiatives Librarian)
Cinda May (Indiana State University, Associate Librarian & Public Historian)

ETDplus Releases ETD Guidance Briefs for Review.

posted May 23, 2016, 9:30 AM by NDLTD Admin   [ updated May 23, 2016, 9:31 AM ]

Preserving and Curating ETD Research Data and Complex Digital Objects, Guidance Briefs Available for Public Review and Use - (May 3-June 30, 2016)

The ETDplus project (https://educopia.org/research/grants/etdplus) invites Electronic Theses and Dissertations (ETD) program staff, librarians, faculty advisors, and graduate students to participate in a public review of the Guidance Briefs for Preserving & Curating ETD Research Data & Complex Digital Objects. 

About the ETD Guidance Briefs:

The Guidance Briefs are short (3-4 page) "how-to" oriented briefs designed to help ETD programs build and nurture supportive relationships with student researchers. These briefs will assist student researchers in understanding how their approaches to data and content management impact credibility, replicable research, and general long-term accessibility: knowledge and skills that will impact the health of their careers for years to come.

Review (and Use!) the Guidance Briefs:

Interested ETD stakeholders can download copies of the Guidance Briefs at the following website, https://educopia.org/deliverables/etdplus-guidance-briefs. The Guidance Briefs cover the following topics:
  1. Copyright
  2. Data Structures
  3. File Formats
  4. Metadata
  5. Storage
  6. Version Control
We are releasing these Briefs--both during this initial public review phase and after they are refined--as openly editable documents. We want institutions to use and reuse these in whatever way works for their local audiences. Each Brief includes generally applicable information about its topic, and also includes a "Local Practices" section that an institution may use to call attention to what's happening on its own campus. 

We invite you to help us refine these documents by drawing our project team's attention to any components that need to be edited, revised, broadened, or narrowed. Please send us an email with your suggestions and/or track your changes within the documents and email those back to us at the addresses below by or before June 30, 2016. We plan to integrate the community's feedback before formally issuing these Briefs under a CC BY 4.0 license later this summer. 

If you have any further questions about the Guidance Briefs or about the ETDplus project, don't hesitate to reach out to us:
Katherine Skinner, Principal Investigator (katherine@educopia.org)
Sam Meister, Co-Principal Investigator (sam@educopia.org)
Courtney Vukasinovic, Administrative Coordinator (courtney@educopia.org)

About the ETDplus Project:

The ETDplus project is helping institutions ensure the longevity and availability of ETD research data and complex digital objects (e.g., software, multimedia files) that comprise an integral component of student theses and dissertations. The project is generously funded by the Institute of Museum and Library Services (IMLS) and led by the Educopia Institute, in collaboration with the NDLTD, HBCU Alliance, bepress, ProQuest, and the libraries of Carnegie Mellon, Indiana State, Morehouse, Oregon State, Penn State, Purdue, University of Louisville, University of Tennessee, the University of North Texas, and Virginia Tech.

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